Online board meetings are a valuable tool for effective decision-making. If they’re not properly run, they may result in stagnation and low levels participation. To energize your virtual meetings be sure to follow these simple guidelines to improve the overall quality of your discussions and enhance productivity.
The agenda should be shared prior to the meeting with all participants to ensure that everyone is aware of what’s to be discussed. Consider asking your group to join the meeting from a place that is calm and free of distractions. In addition, request that participants utilize your virtual meeting software’s “raise hand” function whenever they need to speak, in order to avoid over-talking and losing the message.
Keep the discussion focused on the most important issues by establishing a set maximum amount of time to speak for each item. This allows everyone to be involved and stops the discussion from drifting off topic or distracting others. Encourage your board members to turn off their microphones when not talking to reduce background noises, such as pets, children and coworkers.
Last but not least, end the meeting promptly. This is a way to show respect for the time of your fellow board members. It is also a good practice to distribute the minutes immediately after the meeting is over. It is also beneficial to streamline the process of recording and sending minutes making use of the built-in features in the software that manages your board, such as inline task delegate.
By doing this, you can ensure that all board members are on the same page about what happened during the meeting and what needs to be done between meetings.
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